Sr. Procurement Executive-US

Job DescriptionRole: Sr. Procurement executiveLocation: Remote (USA Shift)We are seeking a proactive Procurement & Logistics Coordinator for managing day-to-day procurement operations, including requisition review, purchase order processing, supplier coordination, and delivery tracking across multiple concurrent projects.Major Role:

• Procurement: Coordinate IT hardware, IoT components, and support services for marketing and exhibition contracts. Onboard vendors installing IoT devices at client sites. Manage P2P cycle.

• Logistics: Manage domestic (within USA) and international logistics (USA to other countries) for IoT devices.

Core ResponsibilitiesStrategic Sourcing & Procurement:

• IT & Networking: Manage the procurement of CCTV systems, routers, switches, IT accessories, and components for IoT devices. Evaluate suppliers based on quality, cost, and technology compliance.

• Marketing & Events: Source all materials and services for marketing campaigns and exhibitions, including booth displays, promotional items, and graphic design services. Negotiate contracts with venues and vendors.

• Vendor Identification: Identify, evaluate, and qualify new suppliers in the US and globally. Conduct market research to stay informed on industry trends, lead times, and potential supply chain disruptions.

Contract Management:

• Review and negotiate contracts, Statements of Work (SOWs), and terms with suppliers.

• Manage supplier relationships and ensure compliance with contractual agreements regarding quality, delivery, and service levels (SLAs).

• Mitigate supply chain risks by proactively monitoring supplier performance and market trends.

• Assist with supplier onboarding and compliance documentation.

Procurement Operations:

• Process purchase orders and ensure timely delivery of materials and components.

• Collaborate with inventory and forecasting teams to maintain optimal stock levels and avoid shortages.

• Implement procurement systems and tools to streamline processes and enhance efficiency.

Logistics & Shipping Coordination:

• Domestic (USA): Coordinate inbound and outbound shipments to customers, exhibition sites, and installation locations. Select the best carriers to balance cost and speed.

• International: Manage all aspects of international shipping, including customs clearance, documentation (Commercial Invoices, Packing Lists, Bills of Lading), and classification of goods.

Installation & Field Service Liaison:

• Act as the primary point of contact between the company and third-party installation vendors.

• Schedule and coordinate vendor visits to client sites for IoT device installation.

• Ensure vendors have the correct equipment, parts, and site access instructions.

• Track installation completion and process vendor invoices upon successful delivery.

Cross-functional Collaboration:

• Work closely with Engineering and Product teams to understand technical requirements for IoT components.

• Partner with the Marketing team to plan exhibition logistics and timelines.

• Collaborate with Quality Assurance to ensure materials and components meet required standards.

Cost Control:

• Analyze spending data and identify opportunities for cost savings across IT, Marketing, and Logistics budgets.

• Develop and implement cost reduction strategies without compromising quality or service.

Key Skills & Qualifications

• Education: Diploma or Bachelor's degree in Supply Chain Management, Business Administration, Electrical/Mechanical Engineering, or a related field.

• Experience: 4+ years of proven experience in procurement, purchasing, or supply chain coordination, preferably with exposure to IT goods (CCTV, routers), electronic components, or marketing services.

• Logistics Expertise: Experience in managing domestic and international freight, including knowledge of customs regulations and freight documentation.

• Negotiation: Strong negotiation and contract management skills, with a track record of achieving cost savings.

• Software Proficiency: Experience with ERP systems, procurement software, and Microsoft Office Suite (Excel - Pivot Tables, VLOOKUPs).

• Soft Skills: Excellent analytical, problem-solving, and organizational abilities. Strong communication skills for liaising with internal teams and external partners.