Job description
Job Description of PMO Coordinators:
Project Monitoring
- Review Sales to PMO HOTO & analyzing things for RMS requirement, DG device supply to avoid the delay in the project and coordinating with client, SM & RMS team for the required inputs. Allocating PMs and SMs to various projects
- Collecting Gantt chart submitted by PM and getting approval from PMO & Head-Operation.
- Suggesting availability vendors to PM’s.
- Documentation preparation of all projects (Maintained all projects updated sheet & sharing with management team twice in a week, vendor payment tracking sheet). Maintaining accuracy in Progress report.
- Prioritizing projects for Design, Procurement, Execution phases and communicating the same to respective agencies
- Co-ordinating with design team for site survey inputs, PVSyst reports and providing them inputs required for as built drawings preparation.
- SECI/ Govt Body documentation including documents arrangements, required draft letters preparation & hardcopy file preparation as per the department requirement for all Govt projects.
- Arranging quality inspection visits to site on about to complete projects and guiding vendor team to minimize the repeated punch points list.
- Co-ordination with service team for QA visit from service points of view.
- Keep in touch with QA/ service/ AM team for the smooth operation of handing over of projects.
- Necessary coordination with different departments for Smooth transition.
- Monitoring of PM's progress reporting & report submission to PMO.
- Maintaining records of WCC, JMR, Bid cell Bom & PO.
- Preparing and sharing monthly MIS to HO for further sharing to X-Com.
Internal/External Communication
- Follow-up with every SM for their respective sites regarding daily work updates, Material DC, invoices & e-way bills data.
- Support to Account team for SM payments.
- Collecting all test reports from respective sites, procurement dept for further process.
- Co-ordinating with Liaisoning for CEIG & NM approvals documentation work. Providing them required test reports & supporting with relevant test documents as per the DISCOM essentials.
- Supporting SM for onsite documentation work.
- Vendor’s payment follow-up with accounts team & keep in touch with vendors for invoices submission to HO in order to avoid delay in payments.
- Apart from this providing required documents data & inputs to BD/CM/CD team for their further proceedings & timely providing support to each of team members.
ERP Support
- Zonal module champion in ERP for Project Module.
- Responsible to check regular WBS update remainder to PM’s.
- Timely BOM update in ERP.
- Follow Up with SCM regarding WO’s &PO’s. is case is there any delay.
- Budget upload in ERP and approval from Head-Operations.
Project to Service /AM HOTO transition
- JMR report preparation & guiding SM for the same.
- Co-ordinating with AM/Service team for smooth handover of every projects. And maintaining record for handover copies (Plant commissioning report, JMR, project handover documents file submission acknowledgment & work completion certificate).